Accounts Payable Expenses
Vendor bills and AP-style expenses for materials, subcontractor invoices, and other project costs. Code each expense to a job and cost code, route through your approval chain, and track payment status.
Navigation
Sidebar → Finance → Expenses (Accounts Payable)
URL: /expenses
Overview
Use filters, status columns, and row actions to move expenses through your approval chain.
AP Expense Fields
| Field | Description |
|---|---|
| Vendor | The company or person invoicing |
| Invoice Number | Vendor's invoice reference |
| Date | Invoice date |
| Due Date | Payment due date |
| Amount | Invoice total |
| Job | Job the cost is allocated to |
| Cost Code | Cost code for job costing |
| Status | Draft, Submitted, Approved, Paid |
| Attachments | Uploaded invoice PDF or images |
Approval Workflow
- Enter the vendor invoice details and upload the document.
- Code the expense to the correct job and cost code.
- Submit for approval.
- Approver reviews and approves or rejects.
- Approved expenses are marked ready for payment.
How AP Connects to Job Costing
When an AP expense is approved and coded to a job's cost code, the amount posts to the job's financial summary. This feeds the earned-vs-burned analysis alongside labour costs from timesheets.
Related Pages
- Employee Expenses — Worker reimbursement expenses
- Progress Reports — Job financial summaries that include AP costs